RDS Licensing Manager: Understanding Activation and Tracking of RDS CALs

The Remote Desktop Licensing Manager plays a crucial role in managing licenses for Remote Desktop Services (RDS) clients. One of the key functions of this manager is activation, which allows the license server to make secure transactions with Microsoft and receive RDS Client Access Licenses (CALs). In this article, we will explore the importance of activating a license server, tracking RDS CALs, and understanding the two licensing models available: Per User and Per Device.

Why Activate a License Server?

Before a license server can issue Remote Desktop Services client access licenses (RDS CALs) to Remote Desktop clients, it must be activated. Activation ensures that the license server is ready to receive RDS CALs from Microsoft and track their usage. This process helps organizations comply with the Remote Desktop Services license terms by ensuring they have enough RDS Per User CALs installed on the license server for all users.

Tracking RDS CALs: A Must for Compliance

To ensure compliance with the Remote Desktop Services license terms, it is essential to track the number of RDS Per User CALs used in your organization. This can be done using the Remote Desktop Licensing Manager, which provides detailed reports on RDS CAL usage. By monitoring CAL usage, organizations can identify any potential issues and take steps to prevent over-usage.

Per User vs. Per Device: Choosing the Right Model

There are two licensing models available for RDS clients: Per User and Per Device. The Per User model is best suited for environments where each user has their own dedicated Windows device to access the RD Session Host(s). In this scenario, each user is granted a license to connect to an RD Session Host from any number of devices.

On the other hand, the Per Device model is ideal for environments with shared computers or multiple shifts using the same devices. When a device connects to the RD Session Host for the first time, a temporary license is issued. The second time the device connects, if there are available RDS CALs, the license server issues a permanent RDS Per Device CAL.

Ensuring Compliance: Zero Over-Used CALs

It is the responsibility of organizations to ensure that all users have a valid license and zero over-used CALs. Failure to comply with this requirement can result in violation of the Remote Desktop Services license terms. By understanding the licensing models and tracking RDS CAL usage, organizations can ensure they are in compliance with Microsoft's licensing requirements.

In conclusion, the Remote Desktop Licensing Manager plays a vital role in managing licenses for Remote Desktop Services clients. Activation is crucial to ensure that the license server is ready to receive RDS CALs from Microsoft, while tracking RDS CALs helps organizations comply with the Remote Desktop Services license terms. By choosing the right licensing model and ensuring zero over-used CALs, organizations can avoid potential compliance issues and maintain a secure and efficient remote desktop environment.

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